We need to go through airport security at each destination and follow the laws and rules of the country we are traveling to and from. Our aim is to make that process as easy and straightforward as we can for you. Familiar restrictions like 100ml in liquid, as well as country-specific restrictions, may apply. Since restrictions are subject to change with little notice, we will remind you the day before traveling of the best places to pack certain items and whether any specific regulations exist.

Seating rotation has been prearranged far in advance of your program. Each leg of the private plane flight has been confirmed with the airline, manifests submitted to official bodies and boarding passes printed in advance of your arrival. For this reason, seating requests can be considered but not always guaranteed.

When planning seating rotation, all participants have been considered to ensure they get the opportunity to sit by a window, an aisle and in the middle row of the plane. Likewise in our planning, all participants should experience sitting at the front, middle and rear of the plane.

The boarding pass is a formality to prove you have an assigned seat and enable a seamless boarding process at each airport. Once on board, you are free to move seats and move around at will, subject to the advice of the cabin crew on the day.

2/2/2 throughout.

No. There is an onboard streaming service which streams the in-flight entertainment to individual smart devices. Please remember to bring headphones for your smart device as these are not provided. You may charge your electrical devices on the private plane. Please note that these are U.S. and European sockets, not USB.

If you want to access the on-board entertainment media system on the private plane, you will need to bring your own personal smart device (a tablet, computer or the like). The aircraft’s seats do not have built-in media screens. Please bring your own headphones/earphones to use with your smart device.

Bringing a smart device will also help when you need to access eVisa copies or to complete pre-arrival information during the program, for specific countries.    

Please ensure you work with your service supplier to ensure you can get connectivity in each destination.

Earphones/headphones must be used with your smart device when you access the on-board entertainment media system while on the aircraft. Bring the earphones/headphones that you use regularly with your smart device. Bluetooth will work as well.

Bluetooth is fine to connect to your phone.

There is a full, complimentary bar provided on the aircraft; it will include spirits, beer, wine and non-alcoholic drinks.

We recommend when travelling to bring one printed copy of each document and then have one copy of each document stored digitally on your smart device. Another digital option is to take a picture of each document so you can access it when you are not connected to the internet.

Luggage allowance and weight limits are stipulated by the commercial airline you will be travelling with on the transatlantic crossing to and from the United States. It is your responsibility to verify luggage allowance and weight limits with the commercial airline. They are known to strictly enforce their luggage regulations and will charge for excess luggage —which can be substantial, and would be your personal responsibility.

On the private plane, there is no maximum luggage allowance. We suggest no more than two suitcases per person, weighing no more than 48 lbs. (23kg) each, plus carry-on.

Participants will be able to store certain items in the hold of the private plane for part or all of the program. This will be subject to the restricted items list which you will be provided to you in your pre-program materials.

Restrictions — as per normal international flights, there are restrictions on what can and cannot be carried in the hold or as cabin baggage on the private plane. Your airline/luggage facilitator will ensure you are aware of these prior to flights.

Storage — you will be able to store certain items in the hold of the private plane for part or all of the program. This will be subject to the restricted items list which you will be provided with in your pre-program materials.

The following dietary preferences and allergies can usually be accommodated: vegetarian, vegan, gluten free and dairy free. If you have a dietary need or allergy that is not noted here, please email concierge@roadscholar.org. Dietary preferences need to be documented on your personal information form. We cannot guarantee that all requests can be accommodated.